1.Plan and coordinate procurement activities pertaining to the management and maintenance of contracts and agreements; implement contract records processes; develop strategies for managing pre-award and post-award of contracts.
2.Prepare Board and Executive Reports, correspondence, and official records; respond to public records requests.
3.Track and report contracts and cycle periods; collect and analyze contract data processing for discrepancy and/or potential issues; make recommendations to resolve issues.
4.Analyze procurement KPIs; ensure compliance with policies and procedures; expedite review and signature processes; provide outreach training to user departments on contracting process.
5.Confer with user departments and provide information regarding contract processes and tools; maintain information concerning Authority-wide contracts; act as liaison between departments and contractors; interact with the public and provides information as necessary.
6.Create and maintain electronic filing folders and contract filing systems; distribute contract documents to parties at interest and upon request.
1.Communication: Proficiently exchange information through various avenues including verbal, digital, written, facilitation and persuasion with both internal and external stakeholders.
2.Judgement & Decision Making: Ability to use appropriate judgement and confidentiality in selecting procedures, conducting transactions with other departments, vendors and the public and solving non-routine problems based on experience-based knowledge.
3.Customer & Personal Service: Provides assistance and support to the Director, department staff and outside stakeholders on diverse and specialized clerical functions with a friendly and welcoming demeanor.
4.Time Management & Coordination: Ability to prioritize rapidly moving deadlines and various tasks to meet the Vice President needs and manage personal workflow.
5.Leveraging Technology: Proficient in computer systems, Microsoft office suite (Word, Excel, PowerPoint), database management and other software.
Required Education, Training and Experience:
Associate Degree with a major in acquisitions, business, public administration, or a closely related field
Two years of increasingly responsible experience in administering contracts, records management, or providing professional-level administrative support
Or an equivalent combination of training and experience
Depending on experience, hiring range is $46,068 - $58,000.
ay-to-day operations of San Diego International Airport and address the region’s long-term air transportation needs.
The legislation that created the Airport Authority mandates three main responsibilities:
Operate San Diego International Airport
Plan for the future air transportation needs of the region
Serve as the region’s Airport Land Use Commission – and ensure the adoption of land use plans that protect public health and safety surrounding all 16 of the county’s airports.
The Airport Authority is governed by an appointed board of nine members who represent all areas of San Diego County and three ex-officio members.
We will plan for and provide air transportation services to the region with safe, effective facilities that exceed our customer expectations. We are committed to operating San Diego's air transportation gateways in a manner that promotes the region's prosperity and protects its quality of life.
Mastering the Art of Airports
We recognize the needs of our customers come first
We pursue excellence in all our business processes
We conduct our affairs with honesty and integrity
We provide a safe, secure, quality-oriented,... highly efficient environment
We foster an informed, productive, diverse, enthusiastic work force
We believe that continuous learning and personal involvement are job responsibilities
We believe that everyone counts and we count on everyone
Operate our airport in a safe, secure, environmentally sound, effective, and efficient manner
Achieve the highest level of internal and external customer satisfaction
Be a trusted and highly responsive regional agency
Ensure the highest level of employee commitment and performance
Enhance the financial position of the Airport Authority