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Job Summary

The Aviation Passenger Facility Charge (PFC) Specialist performs advanced professional work administering, monitoring, and safeguarding the Department of Aviation’s Passenger Facility Charge (PFC) program. This position is responsible for ensuring regulatory compliance, protecting revenue integrity, maintaining accurate financial reporting, and coordinating with the Federal Aviation Administration (FAA) and air carriers. The position exercises independent judgment in interpreting federal regulations, analyzing complex financial data, identifying compliance risks, and implementing corrective actions in accordance with 14 CFR Part 158, FAA guidance, and City of Dallas financial policies.

Essential Functions

1 Prepares, submits, and monitors Passenger Facility Charge (PFC) applications, amendments, and closeouts in compliance with 14 CFR Part 158.

2 Interprets and applies federal regulations to determine project eligibility, allowable costs, and compliance requirements.

3 Serves as the Department’s primary technical liaison with the FAA regarding PFC approvals, reporting requirements, and compliance matters.

4 Maintains required federal assurances, documentation, and reporting schedules to ensure continuous regulatory compliance.

5 Monitors regulatory updates and implement necessary procedural adjustments to maintain program compliance.

6 Assists with developing and maintaining internal controls and tracking mechanisms to safeguard revenue accuracy and integrity.

7 Prepares monthly, quarterly, and annual financial and compliance reports related to the PFC program.

8 Analyzes PFC revenue capacity and provides funding availability assessments to support capital planning.

9 Reviews capital projects for PFC eligibility and alignment with approved applications.

10 Tracks PFC-funded project expenditures to ensure compliance with federal approvals and authorized funding limits.

11 Assists in coordinating PFC funding with other sources, including Airport Improvement Program (AIP) grants and bond proceeds, to support overall capital funding strategies.

12 Maintains audit-ready documentation and provides required materials for internal and external audits.

13 Identifies potential compliance risks and recommend corrective measures.

14 Ensures timely submission of required federal reports and financial reconciliations.

15 Assists in development and documentation of standard operating procedures for PFC administration.

Knowledge, Skills, and Abilities

1 Knowledge of Passenger Facility Charge regulations (14 CFR Part 158) and related FAA guidance.

2 Knowledge of governmental accounting principles and financial reporting practices.

3 Proficiency in financial systems and advanced spreadsheet analysis.

4 Strong attention to detail and organizational skills.

5 Ability to interpret and apply federal regulations within an airport funding environment.

6 Ability to analyze financial data, identify discrepancies, and implement corrective actions.

7 Ability to communicate effectively with airlines, FAA representatives, auditors, and internal staff.

MINIMUM QUALIFICATIONS:

EDUCATION:

• Bachelor’s Degree in Finance, Accounting, Aviation Management, Business Administration, Public Administration

EXPERIENCE:

• Four (4) years of professional experience in aviation finance, governmental accounting, federal grant administration, airport revenue programs, or related financial compliance work.

AND

• Three (3) years of supervisory/ lead work experience responsibilities (This experience may be included in the required experience listed above).

EQUIVALENCIES:

• High school diploma or GED including eight (8) years of the required experience plus three (3) years of supervisory experience will meet the education and experience requirements
• Associate degree in any field including six (6) years of the required experience plus three (3) years of supervisory experience will meet the education and experience requirements.
• Bachelor’s degree (or higher) in a non-specified field including six (6) years of the required experience plus three (3) years of supervisory experience will meet the education and experience requirements.
• Master’s degree (or higher) in a specified field including two (2) years of the required experience plus three (3) years of supervisory experience will meet the education and experience requirements.

LICENSE:

• Valid driver’s license with good driving record

OTHER REQUIREMENTS:

• Must be able to pass a TSA background check

PREFERRED:

• Experience with FAA funding programs or Passenger Facility Charge Administration

About Dallas Love Field Airport / City of Dallas

The City of Dallas owns and operates Dallas Love Field, one of the finest general-purpose airports in the world. The airfield is located seven miles northwest of the downtown central business district and is managed by the City's Department of Aviation.Dallas Love Field provides the best that can be offered in a convenient, efficient airport, serving both commercial airline and corporate user needs. Located in the heart of Dallas, Herb Kelleher Way (formerly Cedar Springs Road) at Mockingbird, the airfield is 20 minutes from the Downtown Convention Center, West End, Infomart, and the Dallas Market Center.Love Field is self-supported through reasonable user fees and charges, with no cost to the taxpayer. Activities at Love Field generate funds that contribute to the local tax base. The airport serves another important function in the community as an essential employer and service provider to the businesses and citizens of Dallas.Love Field is fully equipped with all of the necessary aeronautical lighting, airport marking and air navigation radio aids to ensure its accessibility to aircraft even under highly adverse weather conditions. Its long parallel runways are enhanced with stat...e of the art visual approach lighting aids and four instrument landing systems. Love Field also has a crosswind runway. Other features include surveillance radar services, a windshear warning system and an FAA air traffic control tower that provides services 24 hours a day.Seven full service fixed base operators (FBOs) at Love Field provide general aviation users with a wide variety of services including fuel, maintenance, hangar rentals, and charters. FBOs at Love Field are well equipped to handle executive needs providing first class amenities such as meeting rooms, car rentals, limousine service and restaurants. Love Field is served by Southwest Airlines, Virgin America Airlines, Delta Airlines, and Alaska Airlines.Love Field serves as the front door to Dallas for seven million passengers a year providing a vital link in the economy of the City of Dallas, the region and the nation.

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